厙ぴ勛圖

Graduate Studies

Frequently Asked Questions

International Students

Who should I contact with study permit and/or spousal open work permit questions?

Student Immigration Advisors can assist with study permit application support and spousal open work permits. Please visit our Immigration Advising page for more information, or contact an Immigration Advisor at immigrationadvising@acadiau.ca.

How do I extend my study permit?

Please visit our Study Permits page for more information, or refer to the website.

We also provide two documents to assist you with the extension process: and .

Who should I contact with immigration questions?

Student Immigration Advisors who can assist you with questions related to:

  • extensions to a study permit;
  • spousal open work permits;
  • TRV/eTAs and;
  • post-graduate work permits (PGWP)

Immigration Advisors can be reached at immigrationadvising@acadiau.ca

厙ぴ勛圖 Technology

What is my Username and Password?

If you've forgotten your username and/or password, please .

What is my 厙ぴ勛圖 ID?

At 厙ぴ勛圖, you have several different types of identifiers based on the system and/or the processes involved. This provides a summary of the different types of identifiers and the nomenclatures used.

How do I set up my 厙ぴ勛圖 network account?

Please refer to the ("my next steps" tab).

How do I set up my 厙ぴ勛圖 Email Account?

The email address assigned by 厙ぴ勛圖 will be the only address used by 厙ぴ勛圖 for official communication with you for both academic and administrative purposes. You are responsible for checking your 厙ぴ勛圖 email account regularly to remain current with administrative and academic notifications. It is your responsibility to ensure that time-critical messages are accessed, read, and acted upon in a timely fashion. Learn how to set up your and other Microsoft 365 resources.

How can I Access Microsoft 365 resources?

After setting up your 厙ぴ勛圖 Network Account, and your 厙ぴ勛圖 email account, you will need to follow the steps below to access Microsoft applications.

Multi-Factor Authentication (MFA) and Self Service Password Reset (SSPR) are required to access Microsoft 365 resources, such as email, Teams, Word, Excel, and PowerPoint. The first time you login, you will be prompted to register with at least two (2) verification methods.

To register and access Microsoft applications, go to the , and using your 厙ぴ勛圖 email address, follow the prompts. The provides instructions as to how to add the Authenticator App as your default method. The HUB Service Portal contains further MFA support, such as and .

We also encourage you to review the . The checklist provides information on laptop requirements, connecting your email to various devices, and accessing Microsoft 365 (desktop and cloud versions) and other services.

Where do I look to get started with campus technology?

Our is a great place to start. It includes a few of the common questions and links to "how to articles" to help you navigate technology at 厙ぴ勛圖.

How do I connect to 厙ぴ勛圖's WIFI services?

Please refer to our .

How do I access printing services on campus

What are the options for student printing on campus

Overview

Students have the option of bringing their own printer or using printing services available in the library (1st floor). This article provides the following information:

You may, at the discretion of your supervisor/department head, be granted permission to use the printer/scanner within your department. That is a discussion, as a student, you will need to have with them.

How to connect using Mobility Print

Mobility Print lets you print from any device - laptop, computer, tablet or phone to an on-campus Konica Minolta printer, available in the Library (1st Floor).

The Vaughan Memorial Library provides on-campus printing.

The cost of printing: $0.10 per side(black & white) and $0.50 per side (colour).

NOTE: follow these instructions while on campus and while connected to the 厙ぴ勛圖 WiFi network.

To connect to Mobility Print, follow the instructions for the device which you are connecting.

  1. Follow the installation guide for the appropriate device
    1. 厙ぴ勛圖 username (the characters in your email before the @acadiau.ca) and your password
    2. Select Secure Print (only option available)
  2. Once installed, you can print from anywhere on campus.
    1. To collect your print job, go to the library > use your tap ID card to release the print job at the device.

How to connect to On-Campus Printing

The Vaughan Memorial Library provides on-campus printing as well as access to scanning and photocopying.

The cost of printing: $0.10 per side(black & white) and $0.50 per side (colour).

To connect to the library printers, you need to install "Secure Print" via .

How to connect a personal printer in Residence

Wireless printing is not available on campus. To use a personal laser or ink jet printer in residence, you must connect via a USB cable.

Standard USB printers cables can be purchased at the Service Desk or from local retailers.

If you have opted to use a printer in your residence room, please follow the directions provided by the manufacturer of the printer.

How to Check your Printing Credit Balance

Students who use 厙ぴ勛圖's on-campus network printers have their printing charges applied to their student account statement at the end of each month. Once applied, your printing balance is reset to zero. You can refer to the previous FAQ question for detailed information on how to access your student account statement. The printing charges will show up under the Charges section of the statement under the heading 'miscellaneous'.

You may also view your printing balance in the "Summary" section of the PaperCut portal found .

The PaperCut link goes here:

How to Register your ID Card for "Tap"

Please refer to this hub article:

Services available through Colleague Self-Service

How do I register for courses?

Successful registration requires that you are first advised by your primary supervisor (or Graduate Coordinator in cases where a supervisor is not identified at the time of admission). Once advising is completed and approved, you will then register for their courses.

This form, if adopted by an academic unit, is to be completed by you and your supervisor (or Graduate Coordinator if a supervisor wasnt identified at the time of admission) prior to start of classes.

To register for courses, please login to .  Several forms of (video, written, screen shots) are provided to assist in navigating the system. You can also refer to this document.

How do I track the progress of my degree program?

Login to . Choose the 'Student Planning' tab and then click the link "Go to My Progress" under the View Your Progress option.

Where can I find my student account statement?
  1. Login to
  2. Click Student Finance.
  3. In your Account Overview, click Account Activity.
  4. Make sure you are in the correct term, and click View statement.
  5. This brings your account statement into a PDF in a new tab.
How do I request a VoE (Verification of enrolment)?

Login to and choose the 'Enrollment Verifications' tab to complete the required request form.

How do I request an official transcript?

Please login to and choose the 'Transcript Requests' tab to complete the required form.

Information for students who have funding

How is my scholarship/award paid?

Recipients of a SSHRC, NSERC or CIHR:

The Award will be automatically credited to your 厙ぴ勛圖 student account in three (3) equal instalments (Sept/Jan/May).

Recipients of an 厙ぴ勛圖 Graduate Award (AGS) or ENGL/BIOL endowment:

The Award will be automatically credited to your 厙ぴ勛圖 student account in two (2) equal instalments (Sept/Jan) if your award is from September 1 to April 30th. If you award is for only Fall semester, only one (1) installment Fall. If your award is for only Winter, only one (1) instalment Winter.

Recipients of an 厙ぴ勛圖 Graduate Teaching Assistantship (AGTA):

These are salary earnings and are therefore paid out through the Payroll department. If you wish to use your AGTA funds to pay your fees, to initiate these deductions please contact Payroll (payroll@acadiau.ca) prior to the start of the semester. You will need to know the amount owing from Student Accounts, and you will need to notify Payroll of the amount youd like deducted from your pay. You can choose to deduct a certain dollar amount per pay, or advise how much youd like deducted in total, and Payroll will direct all pay to your account until that limit is reached. The transfer of funds will commence upon the Payroll Office receiving your required payroll documentation. The Student Accounts Office will receive a bi-weekly allotment that will pay down your student account balance over the course of the academic year or funding period.


If award funds are used to pay fees, you can request the amount not used in the current instalment (through the HUB by under Student Account Services).

How do I view my scholarship/award information?

To view award information on an 厙ぴ勛圖 Student Account:

  1. Login to
  2. Choose Student Finance
  3. Look up each instalment BY TERM
  4. Choose FINANCIAL AID
  5. Funding will be noted under the Anticipated column until it is processed just before the start of a semester and then will be moved to the Disbursed column
What happens to my scholarship if I withdraw from studies or complete my degree early?

Withdrawal or Termination of Studies

The award amount will be adjusted per term according to the Academic and Student Fee withdrawal policy in the Academic Calendar up to the amount due payable to cover mandatory academic and student fees as well as any applicable on campus residence and meal costs. Award funds will be returned to 厙ぴ勛圖.

Award Termination due to degree completion

The end date of the award will become the end date of the academic term in which the degree requirements are completed. If the degree requirements are completed in the same academic term as the end date of the award, then the end date of the award will not change.

What if I dont want to use my funding to pay my tuition?

If you make other suitable arrangements for the payment of fees (e.g. student loan, paying out of pocket, etc.), at the start of each term you can request reimbursement of the installment through Student Accounts to be directed to a personal bank account. This can be done through the Hub by choosing under Student Account Services.

What should I know when filling out my personal payroll forms for my AGTA?
  • T4's (salary earnings) are available in Dayforce and T4A's (scholarship earnings) are available in . If you no longer have access to either of these applications, they are mailed to your permanent address prior to Income Tax filing time. If you move after submission of your personal payroll forms, you must update your address in Dayforce (T4) and My厙ぴ勛圖 Self-Service (T4A). If you no longer have access to either of these applications, you can complete and submit the directly to payroll@acadiau.ca.
  • You should only claim the Basic Personal Amount (on the TD1 and TD1NS forms) if you are NOT currently working elsewhere. If you are working elsewhere, you should claim the personal amount with the employer that is paying the most money.
  • If claiming the Tuition amount, you would claim tuition for the CALENDAR year and not the academic year.
  • If you are exempting yourself from paying tax (on award and/or salary earnings) by clicking the box on page 2 of 2, you can still fill out the first page with whatever amounts that pertain to you. It just means those numbers will not have any affect, as per the exemption.
  • Non-residents question (page 2 of the TD1 form) --- in order to be exempt from tax, you would be required to click the YES box, otherwise you'd be choosing NO and required to enter "0" on line 13 making it impossible for exemption.
Where do I access my pay advice and important info to monitor for my AGTA?

You will access your pay advice through .

You should also be familiar with the

General Information for All Students

Where to find a listing of off- and on-campus accommodations?

Many 厙ぴ勛圖 students live within walking distance of our campus in the town of Wolfville. We encourage you to explore our resources for finding an apartment, expectations for living in the area, and your rights and responsibilities as a tenant, by visiting our Off-Campus Housing website. Graduate Studies has compiled a list of (PDF) that may be appropriate to meet your needs. Please note that Graduate Studies does not guarantee any listing for an off-campus accommodation will be available for your studies. It is your responsibility to make contact with the rental owner(s).

If interested in living on campus, please refer to our Residence Life website for further details. They can also be contacted through email or phone.

How do I get an 厙ぴ勛圖 ID/Gym Pass/Office Keys/Parking Permit?

Once you are registered, you will be able to acquire your student ID/gym pass through Safety and Security. You can .

Only full-time students are provided access to the 厙ぴ勛圖 Athletics Complex as part of their tuition.

If your department/school provides you with office space, it is their responsibility to arrange for key access.

A parking permit is available (at a cost) through Safety and Security.

How do I set up a Student Post Office Box?

The student post office is in the 厙ぴ勛圖 Student Union building, in the Union Market.

To get a student mailbox number:
1. Visit the
2. Visit the student post office in The Union Market in the ASU building
3. If you have questions, email asumail@acadiau.ca

Students living in campus residences wanting to receive mail on campus must have an ASU student mailbox number for their mail/parcel deliveries. Campus residence building addresses are not mailing addresses, and mail is not delivered to them.

Your Name, 厙ぴ勛圖 Student Union
30 - #### Highland Ave.
Wolfville, NS B4P 2R5

What are the deadlines for adding/dropping a course?

Please review the "Annual Calendar Dates" section of the for add/drop deadlines.

Where do I find information on 厙ぴ勛圖's Student Health Plan?

For information on 厙ぴ勛圖's Student Health Plan, please visit .

For information on the cost of the plan, or deadline to opt out of the plan, please visit our Fees page.

Where do I go if I need medical attention?

The University offers Student Health Services, which is located in Dennis House. The health team is available to provide medical care and education to 厙ぴ勛圖 students only: they do not provide services to student spouses or children. They can be reached at 585-1238.

Local Health Centres include the public clinic at Eastern Kings Memorial Hospital close to campus, as well as a pharmacist walk-in clinic. In an emergency, you should go to the Valley Regional Hospital in Kentville. This is approximately a 20 minute drive from Wolfville.

A is available from Nova Scotia Health.

If you are in need of a family doctor, please visit the or call 811 to sign up for the registry.

Where Can I go if I need Counselling?

厙ぴ勛圖 has a Counselling Centre located on the lower level of the Old Student Union Building.

How do I apply for a Leave of Absence from my program?

Please review our Leave of Absence policies page.

How do I apply for a program extension when I've reached my time limits of curriculum?

If you are one semester away from the maximum time limit of the curriculum to complete the degree, you must apply for an extension to continue in the program. To request an extension, please visit.

How do I withdraw from Graduate Studies?

If you decide to withdraw from a graduate program, you must first consult with the Graduate Coordinator in your department/school, and then contact the Graduate Studies Officer (Theresa Starratt) directly. If you have not contacted Graduate Studies, you will be charged the current tuition fees for the academic semester(s).

You will still be able to use Office 365 for 30 days. After those 30 days, Office will go into read-only mode. Any documents you have created will remain unaffected.

Is graduation automatic?

No: if you have completed all degree requirements for your program, you must apply to graduate by the deadline date. The deadline to apply for Fall Graduation is September 5th; the deadline to apply for Spring Convocation is January 14th.

To apply to graduate, please go to and choose the 'Graduation Overview' tab to submit a graduation application form.

Where do I find information on Spring Convocation?

For details on Convocation, please check the webpage.

How do I request a degree completion letter?

All programs (except in the School of Education): To obtain a degree completion letter, please email your request to the Graduate Studies Officer, Theresa Starratt . During peak busy periods, letter requests can take up to 2 days to process.

Programs in the School of Education: To obtain a degree completion letter, please email your request to the Graduate Education Course Manager. During peak busy periods, letter requests can take up to 2 days to process.

Contact Us

The Graduate Studies Office can be reached Monday to Friday from 8:00 a.m. until 4:00 p.m. AST.

Please send admission inquiries to:

Connect with your Department/School advisor:
Graduate Advisors

Mailing Address
厙ぴ勛圖
Graduate Studies
Wolfville, NS B4P 2R6
Canada

Courier Address
15 University Avenue
厙ぴ勛圖
Wolfville, NS B4P 2R6
Canada

Ph. 902.585.2201
Staff

Dr. Kate Ashley
Vice-Provost Academic Policy & Graduate Studies

Theresa Starratt
Graduate Studies Officer
Horton Hall, Room 214

Students

厙ぴ勛圖 Graduate Student Association (AGSA) represents current Graduate Students